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Recrutement de 01 GRADUATE TRAINEE - HR ASSISTANT

Entreprise: TotalEnergies
Niveau d'etude: Non precise
Localité: Tanzanie / Dodoma
Date limite: 2025-12-25

Recrutement de 01 GRADUATE TRAINEE - HR ASSISTANT
GRADUATE TRAINEE - HR ASSISTANT
Pays
Tanzanie
Ville
DAR ES SALAAM
Lieu de travail
DAR ES SALAAM-HAILE SELASSIE RD(TZA)
Société employeur
TotalEnergies Marketing Tanzania Limited
Domaine
Ressources Humaines
Type de contrat
Graduate
Expérience
Non applicable
Contexte et environnement
Operates in a dynamic and challenging environment where meeting staff expectations can be difficult due to an ever-changing economic climate.
Requires frequent interaction with external agencies and regulatory bodies, including immigration authorities for expatriate staff compliance.
Involves working under pressure with strict deadlines and multiple priorities, demanding strong organizational and time-management skills.
Activités
Maintain accurate employee records (hard and soft copies), including contracts, job descriptions, policies, MOUs, hosting correspondence, and other personnel files.
Conduct routine audits of staff files to ensure completeness, currency, and compliance with internal audit guides.
Manage document control, including versioning, secure storage, and retention schedules, while ensuring data privacy and confidentiality.
Prepare HR correspondence, track approvals using digital tools, and organize HR filing systems and registers.
Provide administrative support throughout recruitment, including scheduling, documentation control, candidate logistics, and reporting.
Review new-hire documentation for completeness and compliance with audit requirements.
Coordinate onboarding logistics such as workstation readiness, IT access, and induction packs to ensure a smooth transition for new hires.
Conduct and coordinate initial orientation sessions, ensuring policy acknowledgment and compliance.
Respond to employee inquiries regarding HR policies, rules, and procedures with professionalism and discretion.
Support preparations for disciplinary and grievance hearings, including documentation, scheduling, and minute-taking.
Coordinate employee wellness initiatives and staff engagement activities, tracking participation and outcomes.
Organize HR projects such as meetings, workshops, and surveys, and accurately record minutes and action points.
Administer training and development programs, liaise with external training bodies, and manage training logistics and records.
Assist in payroll preparation by organizing and validating necessary inputs such as new hires, changes, overtime, and deductions.
Support benefits administration, including medical insurance updates, group life assurance, staff lists, and age-band tracking, ensuring timely communication with employees and providers.
Coordinate with service providers and external bodies such as TRA, WCF, PSSSF, NSSF, Immigration, and other regulators on submissions and compliance documentation.
Support expatriate-related administration under supervision, including work and residence permits and semi-annual or annual returns.
Track compliance calendars for statutory filings, renewals, and audits, and escalate risks proactively.
Maintain HRIS data accuracy for employee movements, leave, training, and disciplinary records, reconciling discrepancies with source documents.
Produce monthly HR dashboards and reports, including headcount, movements, leave, training, and welfare metrics for management review.
Provide administrative support for medical supplies, office supplies, and vendor/service coordination relevant to HR operations.
Manage HR-specific inventories such as induction kits, ID cards, and training materials, ensuring timely replenishment.
Uphold professional ethics, confidentiality, and quality standards in all assignments.
Support graduate trainee programs and internships, including placement logistics, evaluations, and reporting.
Profil du candidat
Bachelor’s Degree in Human Resources Management (BHRM), Public Administration, Industrial Relations, or a related field.
Strong written and verbal communication skills.
Eligible to work in the United Republic of Tanzania
Sound understanding of HR principles and Tanzania Labor law.
Excellent organizational and time-management abilities.
Basic knowledge of labor laws and HR best practices.
Computer literacy, including Microsoft Office, with emphasis on MS Word, MS Excel & Power Point.
Good interpersonal and listening skills with a customer-service orientation.
Strong analytical and problem-solving skills.
Prior working knowledge of any HRMIS will be an asset.
High integrity, attention to detail, and ability to work independently.
Informations supplémentaires
TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.